Maintain Customers/Prospectus

Maintain Customers/Prospectus

After set up company and charts of accounts now we will make subsidiary ledgers for account receivable.

Customers/prospectus maintain menu click on maintain

 

 

Click the maintain button and then click customers/Prospectus

Following window will appear

 

Header Fields

 

Header field provide information about the customer ID name and status

 

 

Click general tab to provide information sales tax code, address, telephone, and beginning balances.

 

 

Sales defaults tab ; sales representative must entered in the maintain employees in sales representative window.

GL sales account; enter general ledger account for the default sales account for this customer.

Open purchase order number can use for this customer.

In sales default ship via resale pricing level payment terms.

 

 

In payment defaults first one is card holders name enter the name of customer appear on the credit card

 

 

Custom field is other information about the customer following second contact, reference, mailing list and multiple sites etc.

 

 

      History tells about the customer history when the customer join with us as customer like as option of customer since. Here also about the history about the cash, sales and period history.

 

Default information:

The next step is the default information for this we will be go to the menu of maintain where select the default information and then select the customer in sub menu such following are

 

 

After this it will be appear a window such as following

Payment term:

 

 

Here different option of the customer default, accounting, custom fields, finance charges and pay methods. Now I will discussed all steps such are

C.O.D (cash on order):

    Cash an order mean cash received when the goods was sale .which window such as following

 

 

Here the net due, discount in, discount % cannot mention because the cash had already receive.

Prepaid:

Here mean the cash are send to seller for order the goods before collected the goods.

 

 

Here also not give discount and net due.

Due in number of day

 

 

When the something are sale some times the goods are sale on credit base. So in this the time is give discount such as 3/10, n/30. Its mean seller give 3% discount on the sale if the buyer pay the amount in 10 days while total credit time is 30 days.  Here the also enter the ID of the sales general ledger sales account.

Due on day of next month:

 

 

Its mean the due will be on next month of the day

Due at end of date:

 

 

Its mean the due will be the end das of the month.

 

 

In account aging this tells about the account aging by two methods invoice and due date. Here we also fill the payment days with your choice period.

 

 

. In custom field provide information about the customer which we can blank labels can fill with his choice.

 

 

This tells about your customer finance charges if the customer late to payment you can also put the rate which you want to charge on customer.

 

 

Pay method tells about what type of payment method but some of these not applied in Pakistan.